REQUEST FOR PROPOSAL FOR PLANNING SERVICES TO UPDATE EXISTING ZONING CODE AND UPDATE SUBDIVISION REGULATIONS
The City of Boulder has received a federal Community Development Block Grant (CDBG) award from the Montana Department of Commerce (MDOC) to assist in hiring a qualified consultant to help the City update the Zoning Code and Subdivision Regulations.
The services to be provided will include, but are not limited to the following:
The City of Boulder is requesting that the following generalized steps be undertaken to implement the update of its Zoning Code:
1. Initial meeting with the selected planning consultant to discuss the project goals, roles and responsibilities, and tasks.
2. Work session between the Planning Board, Zoning Administrator and planning consultant to identify the opportunities and issues facing the City.
3. Development of a working draft of the Zoning Code by the planning consultant.
4. Several work sessions between the Planning Board and planning consultant to discuss and edit the working draft of the Zoning Code.
5. Editing of the draft Zoning Code based on the input of the Planning Board and Zoning Administrator.
6. Statutory public hearing on the draft Zoning Code held by the Planning Board and accompanying recommendation to the City Council.
7. Public hearing held by the City Council on the draft with ultimate adoption of the document.
City of Boulder is requesting that the following generalized steps be undertaken to implement the update of its subdivision regulations should funds from the grant remain:
1. Update the City Subdivision Regulations which will be compiled and include the statutory changes made through the 2023 Legislative Session, and any updates the City of Boulder desires.
2. Work session to discuss the working draft of the regulations with interested parties such as engineers, surveyors, real estate agents, and residents. City Planning Staff will identify and invite those individuals and groups that they think will be interested in the project and will want to attend the work session.
3. Edits to the draft regulations to reflect the guidance received from interested parties at the first work session.
4. The Planning Board will hold a work session to discuss the third version of the working draft of the regulations, ask questions and to identify any additional edits that the Board would like to see made to the document. City Planning Staff will identify and invite those individuals and groups that they think will be interested in attending this work session.
5. Second round of edits to the draft regulations to reflect the guidance received from the Planning Board at the Board’s work session.
6. The City Council will hold a work session to discuss the Planning Board’s version of the draft of the regulations to identify any additional edits that the Council would like to see made to the document. City Planning Staff will identify and invite those individuals and groups that they think will be interested in attending this work session.
Responses to this RFP should include:
1. The firm’s legal name, address, and telephone number;
2. The principal(s) of the firm and their experience and qualifications;
3. The experience and qualifications of the staff to be assigned to the project;
4. A description of the firm’s prior experience in Montana, including any similar projects, size of the community, location, and the name of a local official knowledgeable regarding the firm’s performance.
5. A description of the firm’s current work activities and how these would be coordinated with the project, as well as the firm’s anticipated availability during the term of the project;
6. The proposed work plan and schedule for activities to be performed; and
7. The cost to perform all activities.
Respondents will be evaluated according to the following factors:
• Qualifications of the professional personnel to be assigned to the project (25%)
• Related Experience on similar projects (20%)
• Present & projected workloads (20%)
• Consultant’s capacity to meet time and project budget requirements (20%)
• Overall the quality of the proposal (5%);
• Recent & current work for the entity issuing the RFP (5%)
• Location (5%)
At its discretion, the City of Boulder may select finalists to be interviewed. The City’s proposal evaluation team will base the selection of finalists on an evaluation of the written responses. The award will be made to the most qualified offeror whose proposal is deemed most advantageous to the City of Boulder, all factors considered. Unsuccessful offerors will be notified as soon as possible. Questions and responses should be directed to Megan McCauley, City of Boulder City Clerk, at (406) 225-3381 or cityclerk@cityofbouldermt.com. Responses to the request for proposals must be received by 4:30 pm on Wednesday, February 14, 2024. Submittal packets must include one (1) original signed proposal, five (5) copies of the proposal, and one (1) electronic copy of the proposal. Proposals may not exceed 20 one-sided pages, excluding standard corporate brochures and resumes. Please state “Zoning Code and Subdivision Regulation Update” on the outside of the response package, which must be sent to the City of Boulder PO Box 68, Boulder MT 59632.
As a recipient of CDBG grant funds from the Montana Department of Commerce, the City must comply with Section 3 of the Housing and Community Development Act of 1968. CDBG regulations governing the grant require that to the greatest extent feasible, opportunities for training and employment arising in connection with this CDBG assisted project will be extended to local lower-income residents. Further, to the greatest extent, feasible, business concerns located in or substantially owned by residents of the project area will be utilized. Disadvantaged business enterprises (DBEs) are encouraged to apply. For more information, please contact Megan McCauley.
This request for qualifications is being made in accordance with applicable state and federal statutes and regulations. Accordingly, the City of Boulder reserves the right to negotiate a contract based upon fair and reasonable compensation for the scope of work and services proposed, as well as the right to reject any and all responses, and any responses it deems incomplete, unqualified, unsatisfactory, or inappropriate.
Legal 24-006 Published in the Boulder Monitor January 31, 2024 MNAXLP
